CONSULAR SERVICES FLOWCHART

 

I.        Passport Renewal – COUNTER A1

 

Step 1:             Prepare the following requirements:

Ø      Original passport;

Ø      One (1) photocopy of the passport data page;

Ø      Duly accomplished ePassport application form.  The form is available at www.philembassy.ae or from our doorman before entering the Consular Section.  Remember to completely fill out / accomplish the passport application form;

Ø      For married women who wish to change the entry in their passports FROM MAIDEN NAME TO MARRIED: Marriage Contract (MC) in Security Paper issued by NSO or Certified True Copy issued by the Local Civil Registrar duly authenticated by NSO, and authenticated by the Department of Foreign Affairs in Manila.  If married in the Philippine Embassy in Abu Dhabi, present the Report of Marriage issued by the Philippine Embassy.  If married outside the Philippine Embassy in Abu Dhabi but within the UAE, report of marriage is required, please see procedures forReport of Marriage (not required for married women whose passports already reflect their married name).

Ø      Passport fee of 240 AED.

 

Step 2:            Proceed to the Embassy to schedule an appointment. Return on your chosen appointment date.

 

Step 3:             Get a number from queuing officer at the entrance of the Consular Section.

 

Step 4:             Wait for your number to be called.

 

Step 5:             Proceed to processing or encoding section and picture-taking.

 

Step 6:             Check the accuracy or correctness of the printout of your passport enrollment application certificate.  This will be how your data will appear on your passport.  SIGN THE SHEET TO SIGNIFY THAT YOU HAVE CHECKED THE DATA AND ALL ARE CORRECT.  Should there be an error and you have signed this printout, you will be charged for the subsequent renewal of your passport to correct the error.

 

Step 7:             Pay the passport fee at the cashier and leave the passport enrollment application certificate with the cashier before leaving the Embassy ON THE SAME DAY.  Otherwise, your passport will not be processed.  You will also be given a claim stub for when you pick up your passport.

 

Step 8:             Wait for 30-60 days to claim your passport.  DO NOT FORGET TO BRING YOUR OLD PASSPORT FOR CANCELLATION AND YOUR CLAIM STUB.  Passports can only be released to the applicant, unless the applicant is a minor, in which case the passport can be released to either parent  upon presentation of identification.

 

Passport availability may be checked at http://www.philembassy.ae and click “Passports Ready for Release or Pickup.”  Alternatively, you may email us at auhpe@philembassy.ae .  Please do not call the Embassy as calls will be directed to the website or to the email address. 

 

Note:  Unclaimed passports beyond six (6) months will be sent back to the Department of Foreign Affairs in Manila for proper disposal.

 

 

II.      Passport Extension

 

Step 1:             Renew your passport first.  (See Item I.)  Extension of passports will only be done after you have processed your passport renewal.        

 

Step 2:             Prepare the following requirements:

Ø      Original passport;

Ø      One (1) photocopy of the passport data page;

Ø      One (1) pc. 2” x 2” picture;

Ø      Duly accomplished Passport Extension Form; The form is available at www.philembassy.ae or from our doorman before entering the Consular Section.  Remember to completely fill out / accomplish the Application for Passport Extension form;

Ø      Passport extension fee of 80 AED.

 

Step 3:             Proceed to the reception desk located beside the stairs to the upper floor and submit your filled out passport extension form.

 

Step 4:             Pay the passport extension fee at the cashier inside the Consular Section, for the extension of your passport.

 

Step 5:             Claim your extended passport.

 

 

III.    Replacement of Lost Passport

 

Step 1:             Prepare the following requirements:

Ø      Duly accomplished ePassport application form.  The form is available at www.philembassy.ae or from our doorman before entering the Consular Section.  Remember to completely fill out / accomplish the passport application form.

Ø      Original and one (1) photocopy of the Report of loss from the UAE Immigration Office, duly stamped by the Abu Dhabi Police General Headquarters (GHQ), with English Translation;

Ø      One (1) photocopy of the lost passport, if available;

Ø      If photocopy of lost passport is not available, bring the original and one (1) photocopy of your:

a)      Birth Certificate, duly authenticated by the DFA-Manila

b)      For married women, Marriage Contract, duly stamped by the UAE Ministry of Foreign Affairs (if married in the UAE) or duly authenticated by DFA-Manila (if married in the Philippines)

Ø      Original Affidavit of Loss filed at the Embassy.  The fee for an affidavit is 100 AED; Note: Verification will be made with the place of issuance of your lost passport.  The fee for this is 80 AED.  This will take 2 weeks.

Ø      Passport fee of 600 AED.

 

Step 2:             Follow Steps 2 to 8 of Item I.

 

 

IV.   New Passport Applications (for Infants born in the UAE to Filipino parents)

 

Parent/s must bring their child to the Embassy.

 

Step 1:             Prepare the following requirements:

Ø      Duly accomplished ePassport application form by either parent (if illegitimate child, by mother);

Ø      One (1) photocopy of the Marriage Contract of the parents.  Note: Also bring and show the original Marriage Contract, duly stamped by the UAE Ministry of Foreign Affairs (if married in the UAE) or duly authenticated by the DFA-Manila (if married in the Philippines); 

Ø      One (1) photocopy of the Birth Certificate issued by the UAE Ministry of Health, duly stamped by the UAE Ministry of Foreign Affairs;

Ø      One (1) photocopy of the Report of Birth issued by the Embassy; This should be accomplished at the Embassy by the parent/s prior to applying for the child’s ePassport.

Ø      One (1) photocopy of the Passport of the parent/s; and

Ø      Passport fee of 240 AED.

 

Step 2:             Follow Steps 2 to 8 of Item I.

 

 

V.     Passport Releasing

*PERSONAL APPEARANCE is required

*Only IMMEDIATE FAMILY MEMBER(e.g. father, mother, sister, brother, spouse, son or daughter) is authorized to claim passport if, for a valid reason, applicant cannot release his/her new passport.

Step 1:             Proceed to the Passport Releasing Section.

 

Step 2:             Put claim stub on the box/tray and wait for your name to be called.

 

Step 3:             Present official receipt and old passport for cancellation.

 

Step 4:             Check details of new passport (first name , middle name, last name, date/place of birth).

 

Step 5:             Sign on signature pad to acknowledge receipt of new passport. 

 

Step 6:             Authorized immediate family member should present the following: a) Authorization letter and b) ID  of authorized person(original and photocopy).

 

 

VI.   Notarials / Authentication Services – Counter B

 

A document executed outside the Philippines, in order to be recognized for legal purposes in the Philippines, must be either acknowledged or authenticated by the Philippine Embassy.

 

An acknowledgement is when the person executing the document signs the document in the presence of an Embassy or consular officer and declares it to be his true and voluntary act and deed (i.e. Special Power of Attorney, Affidavits, Sworn Statements, etc). Forms or templates may be downloaded at http://philembassy.ae/authenT.html  or may be requested from the Notarials / Authentication Counter;

 

An authentication is when the signature of a recognized UAE government official, usually the UAE Ministry of Foreign Affairs (MOFA) is authenticated by the Philippine Embassy.  Generally, documents requiring authentication are corporate acts or judicial acts or when the individuals executing documents cannot appear and sign at the Philippine Embassy.

 

Step 1:             Prepare the following requirements:

Ø      Document to be notarized or authenticated;  Forms or templates may be downloaded at http://philembassy.ae or may be requested from the Notarials / Authentication Counter;

Ø      One (1) Photocopy of passport per document to be notarized or authenticated;

Ø      Labor contracts must be verified first by the Philippine Labor Office (POLO);

Ø      Birth certificates and marriage contracts must be stamped by the UAE Ministry of Foreign Affairs.

Ø      For affidavits of support and guarantee, please prepare photocopies of the passports as well.

Ø      Personal appearance is required for notarization of documents.

Ø      Fee 100 AED per document. 

Ø      Certificates of residency and unemployment for travel tax exemption are free.

 

Step 2:             Get a queuing number from the doorman for the Notarials / Authentication Counter before entering the Consular Section.

 

Step 3:             Wait for your number to be called or to appear on the board.

 

Step 4:             Submit your documents at Counter B.

 

For Notarial Services:  The executor of the document signs the original and duplicate in the presence of the Consular officer/staff. The executor must present a copy of his passport.

 

For Authentication Services: The document (i.e. birth certificates, marriage contracts, agreements etc) must be duly authenticated or must be stamped by the UAE Ministry of Foreign Affairs.

 

Step 5:             Upon initial evaluation, you will be given a claim stub. Proceed to the cashier to pay. 

 

Step 6:             Bring your claim stub and pick up your documents after 3 or 5 days (for documents requiring the Embassy’s red ribbon) from Sundays through Thursdays.

 

 

 

 

VII.Procedure for Equivalency and Endorsement to the Ministry of Higher Education and Scientific Research

 

Step 1:           Request a letter of certification from the school certifying the following: (1) degree granted; (2) date of graduation; and (3) indicating the Special Order granted to the concerned student.

 

Step 2:           The letter should be addressed in the following manner per the Ministry’s requirements:

 

 

 

 

Official School Letterhead or Stationery

 

Date:

 

The Consular Section

Notarials and Authentication Unit

Philippine Embassy

P.O. Box 3215

United Arab Emirates

Fax: +971 2 6390002

Email: auhpe@philembassy.ae

Website: www. philembassy.ae

 

Gentlemen:

 

Certification of Completed Degree & Special Order

 

This school hereby certifies that__(full name of student)__obtained the degree of ___________________________ and graduated on ________________ with Special Order No.___________________ issued by______________________on__________.

 

 

Very truly yours,

 

 

Name             (affix school’s dry seal)

School Registrar

 

 

Step 3:           For a PRC license holder, request from PRC a Certificate of Good Standing.

 

Step 4:           Only the original letter from the school and the PRC will be endorsed by the Embassy.  All letters should be sent directly to the Embassy through postal registered mail or courier.  Hand-carried or personally addressed letters will be rejected and the Embassy will not issue an endorsement. The validity of of the documents  is six(6) months from the date of issuance.

 

Step 5:           For tracking purposes, applicant may contact his/her respective school and / or courier to determine the status of the mail. You may also provide the Embassy with your email so that the Embassy can contact you once the document has been received.  If possible, you may request the school to send by fax or email to the Philippine Embassy the advance copy of the letter. 

 

Step 6:           Provide the Embassy with your email so that the Embassy can contact you once the document has been received. 

 

Step 7:             Upon advice by the Embassy, visit the Embassy and get your queuing number from the doorman before entering the Consular Section.  Proceed to Counter B when your queuing number appears on the board or when your number is called.  You will be given a claim stub.

 

Step 8:             Proceed to the cashier and pay 100 AED per Embassy’s letter of endorsement.

 

Step 9:             Come back after three (3) working days to claim the endorsement.  Get again a queuing number from the doorman before entering the Consular Section and present your claim stub when claiming the endorsement from Counter B (when your queuing number appears on the board or when your number is called.)

   

 

VIII.                       NBI Form No. 5

 

The National Bureau of Investigation (NBI) clearance is applied for personally and obtained in the Philippines at:

 

            The National Bureau of Investigation

            (Identification and Records Division)

 

However, for those outside the Philippines, the NBI Form No. 5 containing the description of the applicant, must be accomplished at the Philippine Embassy.

 

Step 1:             Get your queuing number from the doorman before entering the Consular Section.

 

Step 2:             When your number appears on the board or your number is called out, proceed to Counter B to get an NBI Form No. 5.

 

Step 3:             Fill up the NBI Form properly.  Avoid erasures.

 

Step 4:             Affix a passport-size picture with white background.

 

Step 5:             Proceed to the Abu Dhabi Immigration Office (Near St. Joseph Church, Al

Saada St.) and purchase E-Dirham (50 AED).

 

Step 6:             Go to the CID-Ministry of Interior, near the Grand Mosque for finger printing.

 

Step 7:             Present the E-Dirham as payment for the finger printing.

 

Step 8:             Go back to the Embassy and get your queuing number from the doorman before entering the Consular Section.  When your number appears on the board or your number is called out, submit at Counter B your accomplished NBI form and provide a photocopy (back-to-back) and a copy of passport.

           

Step 9:             Proceed to the cashier to pay 100 AED notary fee.

 

Step 10:           The NBI form will be released in three (3) working days. 

 

Step 11:           To claim your NBI Form No. 5, get your queuing number from the doorman before entering the Consular Section.  When your number appears on the board or your number is called out, present your claim stub and claim your certified NBI Form No. 5

 

Step 12:           Send the certified NBI Form No. 5 to the National Bureau of Investigation (Identification and Records Division) in the Philippines by mail or through your authorized representative in the Philippines, who can submit the application, and collect the NBI clearance.  A separate fee is charged by the NBI for the NBI clearance.

 

 

IX.   Re-acquisition of Philippine Citizenship under R.A. No. 9225

 

R.A. No. 9225 covers natural born Filipinos who lost Philippine citizenship because they were naturalized as citizens of a foreign country.

Step 1:             Prepare the following documents

Ø      If Available: any one of documents issued by BID in the Philippines such as the Alien Certificate of Registration;

Ø      Original Philippine Birth Certificate;

Ø      Old Philippine passport and its copies;

Ø      Original Marriage Contract and copy showing applicant is a Filipino at the time of marriage;

Ø      Current Foreign Passport and a copy (certified by the foreign embassy concerned);

Ø      Original Certificate of Naturalization or Citizenship in the foreign country and copy certified by the foreign embassy concerned; and

Ø      Two (2) recent 2 x 2 sized photos.

 

Step 2:             Visit the Embassy and get a Petition Form for Retention and/or Re-acquisition of Philippine Citizenship under Republic Act No. 9225 from Counter B or download this from the Embassy website at http://www.philembassy.ae .

 

Step 3:             Applicant must indicate in his/her petition the following:

Ø      Full name in foreign passport. If there is a change of name, applicant should also state the name in his/her Philippine birth certificate and old Philippine passport;

Ø      Latest forwarding address;

Ø      Date and Place of Birth (DPOB) and Civil Status;

Ø      Name & citizenship of parents when applicant was born;

Ø      Name, DPOB of child beneficiary, if any;

Ø      Two (2) recent 2 x 2 sized photos attached to the petition.

 

Step 4:             Get your queuing number from the doorman before entering the Consular Section.  When your number appears on the board or your number is called out, submit the petition to Counter B for initial evaluation. Then proceed to the cashier and pay the corresponding processing fee of AED 100.

Step 5:             After complying with the above-mentioned requirements, the petition will be forwarded to an evaluating officer (Consul or Vice Consul). The evaluating officer may require additional documents, if there is a reason to believe that applicant is not a former natural-born Filipino.  Upon evaluation, the Consul or Vice Consul will prepare his/her recommendation to the Consul General.  After 5 days, the Consul General issues an Order of Approval and the corresponding Identification Certificate. If the documents submitted are not enough to establish that applicant is a former citizen, the applicant will be informed in writing by the Embassy.

Step 8:             Upon issuance of an Order of Approval, the applicant will be scheduled to take an Oath of Allegiance before the Consul General or a duly commissioned Foreign Service Officer (FSO).

Step 9:             The applicant takes the oath.  The applicant will be provided with official copies of the Order of Approval and the Oath of Allegiance and the Identification Certificate. These will also be forwarded to the DFA Home Office for transmittal to BI. Upon receipt, the BI Records Section will send copies of these documents to the National Statistics Office (NSO).  There is another fee of 100 AED for the Oath of Allegiance.

Step 10:           Applicant may opt to apply for a Philippine passport using hisIdentification Certificate to support his application.

 

X.     Civil Registry – Counter C

 

Report of Birth and Report of Marriage

 

      Step 1:             Prepare the following requirements:

 

                             Report of Birth / Reconstruction / Supplemental

Ø      Four (4) copies of duly accomplished (typewritten in capital letters with each form having the original signature with full names and including the mother’s maiden name) Report of Birth form downloaded from the website at http://philembassy.ae;

Ø      Original and three (3) copies of the UAE Birth Certificate duly attested or stamped by the UAE Ministry of Foreign Affairs;

Ø      Three (3) copies of the parents’ valid passports;

Ø      Three (3) copies of the parents’ attested (by the UAE Ministry of Foreign Affairs; if married outside the Embassy but within the UAE) Marriage Certificate or Report of Marriage (if married outside of the UAE, the Marriage Certificate must be first attested by the foreign embassy concerned then by the UAE Ministry of Foreign Affairs);

Ø      Attestation fee of 200 AED.

 

Report of Marriage / Reconstruction / Supplemental

Ø      Original and three (3) copies of the Marriage Contract (with English translation) attested by the UAE Ministry of Foreign Affairs (if married outside of the UAE, the Marriage Certificate must be first attested by the foreign embassy concerned then by the UAE Ministry of Foreign Affairs);

Ø      Four (4) copies of duly accomplished (typewritten in capital letters with each form having the original signature with full names and including the mother’s maiden name) Report of Marriage form downloaded from the website at http://philembassy.ae;

Ø      Three (3) copies of the couple’s valid passports;

Ø      Four (4) passport size pictures each of both parties;

Ø      Attestation fee of 200 AED.

 

Delayed Registration of Report of Birth or Marriage

Ø      Same requirements as above; and

Ø      Affidavit of Delayed Registration (see Chapter VI for notarized documents)

Ø      Fee of 100 AED.

 

Step 2:             Visit the Embassy to submit your documents from 8:00 am to 12:00 noon, Sundays through Thursdays only.  At the Embassy, get your queuing number from the doorman before you proceed to the Consular Section.  Wait for your number to be called or to appear on the board.

 

Step 3:             Proceed to Counter C to present and submit your documents.  Ensure that all information detailed in the Application Form is correct and that all documents are complied with.  The processor will also do the same.  Should there be an error or should the documents be incomplete or not attested, applicant will be asked to come back to the Embassy when all the requirements are complete.  The processor will provide a claim stub;

 

Step 4:             Proceed to the cashier to pay.  Leave the Report of Birth / Report of Marriage application documents with the cashier before leaving the Embassy.  Otherwise, your Report of Birth / Report of Marriage will not be processed.

 

Step 5:             After two (5) working days, the Report of Birth or Report of Marriage may be claimed from the Embassy.  Releasing of documents are from 3:00 pm to 5:00 pm, Sundays through Thursdays only.  Remember to bring your claim stub.  The same process applies when you visit the Embassy.  Get your queuing number from the doorman before you proceed to the Consular Section.  Wait for your number to be called or to appear on the board.

 

Step 6:             Should a representative or third party claim the documents for the applicant, please present the following:

Ø      Claim stub;

Ø      Authorization letter from the applicant; and

Ø      Photocopy of the ID of the authorized representative.

 

Step 7:             The processor will compile all duly approved Reports of Birth and Reports of Marriage monthly and submit these to the Home Office, for onward transmittal to the NSO.

 

 

Petition for Correction of Entry in a Philippine Civil Registry Document (ex. Report of Birth or Report of Marriage)

 

This is undertaken in cases of clerical error.  The clerical error must have all of the following:

 

(1)  It was committed in the performance of clerical work in writing, copying, transcribing or typing an entry;

(2)  It is harmless and innocuous (does not affect others negatively);

(3)  It is visible to the eyes or obvious to the understanding;

(4)  It can be corrected or changed only by reference to other existing record; and

(5) It has not been the subject of a previous petition.

 

The following entries can NOT be corrected under this procedure but can be corrected by COURT ORDER:

 

(1)  Nationality;

(2)  Age;

(3)  Civil Status; and

(4)  Sex.

 

      Step 1:             Prepare the following requirements:

                             

Ø      Three (3) original accomplished petition form [copy available at http://www.philembassy.ae or from the Embassy Consular Section – Civil Registry Counter (C) ]  First get a queuing number before you enter the Consular Section and await your turn to approach the counter.

Ø      The document to be corrected, issued by the NSO in Security Paper and two (2) copies;

Ø      At least two (2) official documents showing the correct information and two (2) copies of each; The original must be presented for the certification of the photocopies.

Ø      Passport of the petitioner and two (2) photocopies showing personal information data;

Ø      Other documents which may be required by the Embassy;

Ø      Filing fee of 200 AED; and

Ø      Two (2) copies of the Official Receipt.  The original must be presented for certification of photocopies.

 

Step 2:             Personally appear or visit the Embassy to submit the documents.  Get your queuing number from the doorman before you proceed to the Consular Section.  Wait for your number to be called or to appear on the board then proceed to Counter C to submit your documents. 

 

Step 3:             Proceed to the cashier to pay the filing fee of 200 AED.

 

Step 4:             The petition will be posted by the Embassy for 10 working days.  Wait for the Embassy’s call when the Embassy receives the decision or Action Taken by the Civil Registrar General.  You will be given a copy of this.  Again, get a queuing number when you visit the Embassy.

 

Step 5:             Check or follow up with NSO to get your corrected or annotated document.

 

XI.   Marriage – Only marriages between Filipinos are solemnized at the Philippine Embassy.  The Philippine Embassy has jurisdiction over the Emirate of Abu Dhabi, including Al Ain while the Philippine Consulate General in Dubai has jurisdiction over Dubai and all the northern Emirates.

 

Step 1:             Prepare the following requirements:

Ø      Original and three (3) copies of the contracting parties’ birth certificate, duly certified by the National Statistics Office (NSO) and authenticated by the Department of Foreign Affairs (DFA) in Manila;

Ø      Original and two(2) photocopies of NSO Certificate of No Marriage (CENOMAR) or each contracting party, duly authenticated by the Department of Foreign Affairs (DFA) in Manila;

Ø      Three (3) copies of the passports of the contracting parties;

Ø      Three (3) copies of the passports of the witnesses;

Ø      Two (2) recent passport-size pictures of the contracting parties;

Ø      Affidavit of Parental Consent of the parents of party/ies aged 18-21, duly authenticated by the Department of Foreign Affairs (DFA) in Manila; and

Ø      Affidavit of Parental Advice of the parents of party/ies aged 22-25, duly authenticated by the Department of Foreign Affairs (DFA) in Manila.

Ø      Fee of 240 AED.

 

Step 2:             The contracting parties must appear personally at the Embassy to submit the abovementioned documents and apply for a Marriage License.  At the Embassy, get your queuing number from the doorman before you proceed to the Consular Section.  Wait for your number to be called or to appear on the board then proceed to Counter C to submit your documents.  Wait for your claim stub.

 

Step 3:             Proceed to the cashier to pay 100 AED.  Remember to get your claim stub.

 

Step 4:             There will be a marriage bann or announcement of the marriage to be posted at the premises of the Philippine Embassy for fifteen (15) consecutive working days, after which, the parties may get their Marriage License.

 

Step 5:             Come back to the Embassy to claim the Marriage License.  At the Embassy, get your queuing number from the doorman before you proceed to the Consular Section.  Wait for your number to be called or to appear on the board then proceed to Counter C to claim the Marriage License.  You will get a claim stub and a schedule for the marriage.

 

Step 6:             Proceed to the cashier to pay 240 AED for the marriage. 

 

Step 7:             Visit the Embassy on the schedule or date of the marriage.

 

Step 8:             Come back after 1 working day to get your Marriage Contract.  Again, get a queuing number before entering the Embassy’s Consular Section. 

 

Step 9:             The Embassy sends the documents to the Department of Foreign Affairs in Manila every 2nd week of each month.  You may call or email the Embassy to get the Despatch Number.

 

 

XII.Certificate of Legal Capacity to Contract Marriage – The Philippine Embassy does not solemnize marriages between a Filipino and a foreigner.

 

Step 1:             Prepare the following requirements:

                       

                        For the Filipino applicant:

                       

Ø      DFA-Authenticated NSO CENOMAR;

Ø      DFA-Authenticated NSO Birth Certificate;

Ø      Two (2) passport copies;

Ø      Two (2) recent passport-size photos;

Ø      DFA-Authenticated Advice of parents for applicant/s aged 21-25;

Ø      DFA-Authenticated Consent of parents for applicant/s aged 18-21.

 

For the foreigner applicant:

 

Ø      Certificate of Civil Status from the applicant’s respective Embassy or Consulate in the UAE;

Ø      If an already married Muslim male, written Consent of the First Wife authenticated by the applicant’s Embassy or Consulate in the UAE;

Ø      For UAE nationals and others, written consent from parents notarized by a local lawyer and, if already married, written Consent of the First Wife, notarized by a local lawyer.

Ø      Two (2) passport copies;

Ø      Two (2) recent passport-size photos;

Ø      Joint affidavit of two witnesses of the same nationality as the applicant; and

 

Ø      Fee of 100 AED.

 

Step 2:             The contracting parties must appear personally at the Embassy to submit the abovementioned documents and apply for a Certificate of Legal Capacity to Contract Marriage.  At the Embassy, get your queuing number from the doorman before you proceed to the Consular Section.  Wait for your number to be called or to appear on the board then proceed to Counter C to submit your documents.  Wait for your claim stub.

 

Step 3:             Proceed to the cashier to pay 100 AED.  Remember to get your claim stub.

 

Step 4:             There will be a marriage bann or announcement of the marriage to be posted at the premises of the Philippine Embassy for fifteen (15) consecutive working days, after which, the parties may get their Certificate of Legal Capacity to Contract Marriage;

 

Step 5:             Come back to the Embassy to claim the Certificate of Legal Capacity to Contract Marriage.  At the Embassy, get your queuing number from the doorman before you proceed to the Consular Section.  Wait for your number to be called or to appear on the board then proceed to Counter C to claim the Certificate of Legal Capacity to Contract Marriage. 

 

Step 6:             After your marriage outside the Embassy, you can Report your Marriage to the Embassy.  See procedures for reporting your marriage in Chapter X.

 

 

XIII.  Visa – Counter D

 

Step 1:             Download the visa application form from the Philippine Embassy’s website: http://philembassy.ae .

 

Step 2:             All entries must be typewritten / computerized as prescribed.  Handwritten

                  application forms will not be accepted.

 

Step 3:             Complete and attach all required documents. The list of requirements can be viewed at http://philembassy.ae .

 

Step 4:             Personally submit your original visa application together with the required documents at the Embassy. On-line submission will not be accepted.  Get a queuing number from the doorman before you proceed to the Consular Section.  Wait for your number to be called or to appear on the board then proceed to Counter D.

 

Step 6:             Once called, proceed to the Counter.  You will be interviewed and you may be asked to submit additional documents.

 

Step 7:             After the interview, you will be given a visa evaluation form indicating the date you can submit your passport and additional document, if any. Please keep the evaluation form.  Always get a queuing number before entering the Consular Section when visiting the Embassy.

 

Step 8:             On the given date, submit your passport for the issuance of the visa. Passports will be accepted between 9:00 am to 12:00 noon only, from Sundays through Thursdays. You may send a representative to submit your passport.   You or your representative will be given a claim stub.

 

Step 10:           Proceed to the cashier to pay the prescribed amount, depending on your visa.  Visa will be released between 3:00 pm to 5:00 pm.

     

 

XIV.Travel Document

 

Step 1:             Proceed to the Assistance to Nationals (ATN) Section of the Embassy.  The ATN Section will assess if there is a real need for a Travel Document. 

 

Step 2:             Should a Travel Document need to be issued, please prepare the following requirements:

 

                        Adult

Ø      Duly accomplished passport application form.  The form is available at www.philembassy.ae or from our doorman before entering the Consular Section;

Ø      Duly accomplished Request for Assistance or ATN Form No. 1;

Ø      Relevant documents (ex. Plane ticket, passport copy, cancellation paper, lost passport report);

Ø      Four (4) recent passport-sized pictures; and

Ø      Travel document fee of 120 AED.

 

Infant

Ø      Same as above;

Ø      Copy of the Report of Birth;

Ø      Copy of the Birth Certificate (authenticated);

Ø      Copy of the passports of both parents; and

Ø      Authenticated Marriage Certificate of the parents;

 

Wards/Prison Inmates

Ø      Endorsement letter;

Ø      Duly accomplished passport application form;

Ø      Four (4) recent passport-sized pictures.

 

Step 3:             Proceed to the cashier inside the Consular Section to pay the Travel Document fee.

 

Step 4:             Return the application form with the attachments to the ATN Section for processing.

 

Step 5:             Travel documents can be claimed within the day.  Should there be a large volume of applicants, the applicant can claim it the following day.

 

 

XV.   Report of Death

 

Step 1:             The death of a Filipino national in the UAE can be reported to the Embassy by a family member, co-worker, employer/sponsor, company representative or any person concerned.  The informant shall be required to accomplish the Request for Assistance or ATN Form No. 1 and submit the following requirements:

 

Ø      Original passport of the deceased (for cancellation);

Ø      Original Death Certificate (English and Arabic versions);

Ø      Letter from the company/employer/sponsor stating the following:

a.   informing the Embassy about the death of the employee;

b.   informing the Embassy that the family in the Philippines was informed already by the employer of the death of their kin;

c.   complete name, address and telephone numbers of the family member who will receive the body upon arrival at the airport in Manila;

d.   complete name, address and telephone numbers in the Philippines and in the UAE of the person who will accompany the remains to the Philippines, if any;

e.   period of employment from the date the employee was hired;

f.    service benefits and other compensations from the employer

Ø      Police Report (for unnatural death);

Ø      Medical Report;

Ø      Flight details of the cargo, which will carry the remains to the Philippines; and

Ø      Fee of 200 AED for the two certifications to be issued by the Embassy.

 

Step 2:             Proceed to the cashier inside the Consular Section to pay the fee of 200 AED for the two certifications to be issued.

 

Step 3:             Return to the ATN Section to submit copies of relevant documents and receipt for the issuance of the following certifications:

 

                        a.   Certificate of No Objection to the embalming of the deceased’s body – This is required by the hospital for the embalming of the body.

 

                        b.   Certificate of Mortuary – This is required by the cargo services.  It will be included in the big envelope, along with the deceased’s passport and death certificate as well as the envelope issued by the hospital containing the embalming certificate and certificate of no contagious disease.  The said envelope will be attached to the box carrying the remains.

 

Step 4:             Upon receipt of the confirmation of the flight of the cargo carrying the body to Manila, the Embassy will inform the Department of Foreign Affairs in Manila of the date and time of the arrival of the remains for the information of the consignees and the family.

   Step 5: The Embassy is no longer required to send a representative to inspect and seal the box/casket under Department Order No. 21-05 dated 5 October 2005.

 

XVI. Requirements For Shipment of Remains

 

The informant shall be required to accomplish the Request for Assistance or ATN Form No. 1 (from the Assistance to Nationals Unit) and submit the following requirements:

  1. Passport of the deceased (for cancellation);
  2. Death Certificate (English and Arabic versions);
  3. Letter from the company/employer/sponsor stating the following:

a.        informing the Embassy about the death of the employee and      other important details surrounding the death;

b.        informing the Embassy that the family in the Philippines was informed already by the employer of the death of their kin;

c.        complete name, address and telephone numbers of the family member who will receive the body upon arrival at the airport in Manila;

d.        complete name, address and telephone numbers in the Philippines and in the UAE of the person who will accompany the remains to the Philippines, if any;

e.        period of employment from the date the employee was hired;

f.        Detailed end-of-service service benefits and other compensations from the employer + contract of employment signed by the deceased and the company representative;

4.   Police Report (for unnatural death);

5.   Medical Report;

6. Cargo Certificate containing complete flight details of the aircraft which will carry the remains of the deceased to the Philippines;

7.  Verified statement or letter of the next-of-kin (NOK) accepting the remains;

8.  Verified statement of the NOK accepting the benefits;

9. Other supporting documents which establishes the identity and relationship of the NOK to the deceased (i.e. Marriage Contract, Birth Certificate, etc. + Passport  or any other identification cards with photo and signature of the NOK); and

10. Fee of 200 AED for the two certifications (No Object to Embalm and Mortuary Certificates) to be issued by the Embassy.

 

*** IMPORTANT ***

1) DFA-OUMWA (Manila); 2) Nearest DFA-Regional Consular Office (RCO); or

3) Nearest Philippine Embassy/Consulate General if NOK is not in the Philippines. (These things must be duly enclosed in the communication that will be sent to Post)

 

(Report of Death)    Report of Death may be given due course along side with the process above or in any other time in the future. (Please be advised that prompt reporting of death is necessary so that the heirs in the Philippines would have an official record of death for purposes of inheritance and related matters).

                       

a)    Please download the Report of Death form (FA Form No. 39);

b)    Fill up the form thoroughly and correctly (erroneously filled-out forms will not be accepted);

c)    Print five (5) copies of the fully filled out form in a legal size bond paper + five photocopies of passport of the deceased and the informant (one set will be provided to the informant);

d)    Follow the steps on the website regarding Report of Death.  The fee for the Report of Death is AED 100.

 

NEW REQUIREMENTS FOR ISSUANCE OF AFFIDAVIT OF SUPPORT,

EFFECTIVE AUGUST 10, 2014

 

Purpose of the New Requirements:

To prevent Filipino HSWs from entering the country through Tourists or Visit Visas, thereby circumventing the government policy against exposing our citizens to human trafficking and other dangers 

1.    The applicant must be within the 4th degree of consanguinity or affinity – spouse, parent, child, grandparent, grandchildren, uncle, aunt, niece, nephew, 1st cousin only.

2.    Salary Certificate of the applicant, duly stamped by the company and in the company letterhead, must be presented. Minimum salary to sponsor is 3,500 dirhams.

3.    Copy of the trade license of the travel agency or the company facilitating the tourist visa.

4.    Copy of the Tourist Visa

5.    Copy of Hotel Booking. If staying in the residence of the sponsor, copy of lease contract of the sponsor.